Administrative Office Assistant

Division: Administration

Grade Level: N/A

Reports To: Owner, Russ Ables

Positions Supervised: N/A

Travel: N/A

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Position Summary

In this position you will be responsible for providing administrative support, coordinating projects, and performing various clerical tasks. The ideal candidate will have excellent organizational skills and the ability to multitask in a fast-paced environment.

Ables Inc. takes great pride in their reputation, the administrative office assistant must be always professional as they will work closely with business partners, customers and important people within the community.

Essential Functions and Job Responsibilities

  • Ability to participate in and oversee numerous administrative responsibilities
  • Performs general clerical duties such as data entry, filing, scanning, and photocopying
  • Performs HR tasks as assigned, including new hire onboarding and orientation, creating and distributing process procedure documents, employee record keeping
  • Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) • Maintains detailed notes and follows up on all requests, both internal and external in a timely manner.
  • Assists other office personnel to perform various duties including answering phones
  • Self-motivated and able to handle rapidly changing priorities and several tasks simultaneously.
  • Possesses a team player mentality and communicates in a friendly and professional manner to customers, vendors, and employees through phone calls, emails and text messages.
  • Possesses a positive and highly self-motivated attitude and approach to their work.

Experience Requirements

  • At least 1 year of office experience required
  • High School Diploma or College Degree
  • Excellent communication skills
  • Strong organizational skills
  • Ability to work in a fast-paced environment
  • Excellent attention to detail and accuracy in work
  • Must be able to always follow safety guidelines
  • Must have ability to manage and lead effectively

Physical Demands and Work Environment

  • This position works in the office environment.
  • The office environment is controlled and maintained in a safe manner. Adherence to Safety Policy and Driving Safety Policy is vital.
  • The physical demands for this position are light. Occasionally lift/carry items up to 30lbs.

Additional Considerations

Internal Relationships:
Communicates and interacts with employees on all level in the office. Sets an example for employees in the company. Ability to handle confidential information with discretion. Ability to work independently as well as part of a team.

External Relationships:
The title will have high level of contact with customers and vendors, and will be required to maintain professional communication and appearance at all times during work hours.

Job Benefits

  • Generous 401K Match
  • Life, Disability & Accident Insurance
  • Paid Holidays
  • Paid Vacation Days
  • Paid Sick/Personal Time
  • Company Outings
  • Annual Bonuses
  • Referral Bonus


The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. All team members may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Ables, Inc Employment Application

We are pleased that you are seeking employment with Ables Inc. We are an equal opportunity employer. Ables Inc. does not discriminate in employment regarding race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harasment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.

This employment application does not create a contract or offer of employment. If hired, employment with the company will be on an at-will basis and can be terminated at the will of either you or the company.

Please be advised, this employment application is only good for 30 days from the date recieved by the company. Consideratoin for employment after 30 days requires submission of a new application.

Please Note: For best results, we recommend viewing and filling out this application on a desktop or laptop sized screen, and not a mobile phone or tablet.


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Are you 18 years or older?(Required)
(If not, you may be required to provide authorization to work)
Are you able to perform the essential functions of the job for which you are applying, with or without reasonable accommodation?(Required)
Are you available to work overtime?(Required)

Employment History

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